Grama Requests

Cory has given The Preconstruction Engineer, in particulr Me, the responsibility as the point of contact for any grama requests that come in. For those who don't know, a grama request is an official request for specific information, to a government agency under the Freedom of Information act. The government agency must respond to the requested in a timely manor. The government agency must also do "Due Diligence" in finding the requested information. In some cases the agency does not have the information, but they need to show that they have done their best to look for it. These requests are usually in relationship to some type of legal action and are always time sensitive. With this in mind I will be asking everyone in preconstruction to help with these requests as they come in. These requests will be logged in and the status will be tracked. I would like to have a turn around time of less than three days. The Region's vast amount of information from Maintenance to Preconstruction will need to be organized so that it can be quickly ascertained whether or not the information is available.

Rumi and Kristi with the help of others has worked to organized the vault. Although we have more work to do, Rumi and Kristi have made huge progress and deserve credit for their hard work. They were able to organize the massive amount of information stored in the Vault so that you can at least find what you are looking for without spending hours in the vault. Chris and Julia are working to organize all the Environmental and planning documents into electronic(PDF) format. This is also a huge undertaking and is a major step forward in archiving these documents. Kristi has also helped Essy update and organize his files so that it is easier to find Right of Way information when it is needed. The next step is to have all archived files in electronic format. The ultimate goal is to have most if not all of our documents accessible so it can be located and copied or printed quickly.